If you have used the wrong type of import/export declaration form, you are required to re-lodge a correct import/export declaration and shall be liable for payment of late lodgement penalty and/or relevant declaration charge.
After re-lodging a correct declaration, you must inform the Government of the use of a wrong type of declaration form by submitting a written notification as soon as possible. In the notification, you should provide relevant details, clearly state the reason(s) for using the wrong type of declaration form, and the UDR numbers of the correct and corresponding incorrect declarations for the Government to follow up. If necessary, the Government will request you to provide relevant information for verification (e.g. production of relevant documentary evidence such as bill of lading for examination). Potentially fraudulent cases will be followed up by the Customs and Excise Department.
The written notification can be submitted through any one of the following methods:
(a) By post to the following address:
Trade Statistics Processing Section
Census and Statistics Department
18/F, Wanchai Tower
12 Harbour Road, Wan Chai
Hong Kong;
(b) By email to
trade-declaration@censtatd.gov.hk; or
(c) By fax to
2877 5399.
Such notification can also be sent through electronic means. In the declaration concerned, you can input the details in the data field “Declaration Remark/Amendment Reason” at declaration level and then submit it to the Government via your SP. It should however be noted that the notification must
not be stated at goods item level.
If you are a user of paper-to-electronic declaration conversion service and wish to notify the Government about using the wrong type of declaration form via your appointed service agent, you should file the written notification by completing an amendment form which can be obtained from the service agent, and submit it to the relevant service agent for forwarding to the Government electronically.
According to Regulations (4) and (5) of the Import and Export (Registration) Regulations, the Commissioner may, on the lodgement of any import/export declaration that is incomplete in any respect, refuse to accept the declaration until it is completed in every respect and upon such refusal the declaration shall be deemed not to have been lodged with the Commissioner. Any person who knowingly or recklessly lodges any declaration with the Commissioner that is inaccurate in any material particulars shall be liable to prosecution.
For enquiries, please contact the Census and Statistics Department or the Customs and Excise Department. The contact details are as follows:
Census and Statistics Department
Enquiry Hotline:
2877 1818
Email:
trade-declaration@censtatd.gov.hk
Customs and Excise Department
Enquiry Hotline:
2707 7748
Email:
customsenquiry@customs.gov.hk